Everything DeadlineDesk does
One promise, delivered properly: your company knows what is expiring, when it expires, who is responsible, and whether anything has been done about it.
See what needs attention
- Deadline dashboard
- Overdue, urgent (0–14 days), upcoming (15–60 days) and safe (60+ days), counted and grouped.
- Summary cards
- Overdue, expiring in 7 days, expiring in 30 days, and total active obligations.
- Calendar view
- A month at a time, so a busy renewal period is obvious before it arrives.
- Compliance report
- One printable page of what has expired, what is due and what is in order, with whether each document is on file. Save it as a PDF for an auditor, a bank or a tender.
- Team responsibility view
- Who owns how many deadlines, and whose are closest.
- Renewal completion rate
- How many deadlines were renewed before they expired, not after.
Track any obligation
- Industry-neutral model
- Licences, certificates, contracts, permits, insurance, employee and equipment certifications, vehicle documents, supplier agreements, leases and software renewals.
- Search, filter and sort
- By category, status, responsible person, priority and expiry range.
- Bulk actions
- Archive, restore, reassign and change priority across a selection.
- Duplicate
- Copy a similar obligation instead of retyping it.
- Archive and restore
- Stop tracking something without deleting its history.
Never miss a renewal
- Escalating reminder ladder
- 90, 60, 30, 14, 7 and 1 days before expiry, plus the expiry day.
- Configurable offsets
- Add, remove or change any step, and set the hour reminders are sent.
- Per-organization timezone
- Deadlines are calendar dates in your timezone, not UTC instants.
- Escalation
- Managers at seven days, admins at one day, both configurable.
- Guaranteed no duplicates
- Each reminder is sent once per person per deadline per cycle, even across restarts and retries.
- Delivery history
- Every send attempt is logged, with the provider's response.
- Google Calendar and Outlook
- A private link puts every expiry date in your own calendar, with an alert a week before, and keeps it up to date.
- Monday summary
- Each Monday morning, everyone gets one email of what has expired, what is due in the next two weeks and what is being renewed.
- Renewal checklists
- The steps each renewal takes, ticked off as they are done, and ready again for next time.
Keep the paperwork with the deadline
- Drag and drop upload
- PDF, JPEG, PNG and WebP. Executables are rejected.
- Version history
- Each renewal cycle keeps its own document, so the previous certificate is still there.
- Private storage
- Files are never publicly readable. Downloads use short-lived signed links.
- Upload from a phone
- Photograph a certificate on site and attach it immediately.
Work as a team
- Five roles
- Owner, admin, manager, member and viewer, enforced in the database as well as the interface.
- Named responsibility
- One accountable person per obligation, plus an optional backup.
- Secure invitations
- Expiring, single-use invitation links.
- Audit trail
- Append-only history of every change to a deadline, assignment, document or role.
Get your data in and out
- CSV import wizard
- Maps common spreadsheet column headings, previews every row and shows errors before saving.
- Sample CSV
- A downloadable file with the right columns filled in.
- CSV export
- Every obligation with its status and days remaining.
- Full organization export
- A single JSON file with everything, available at any time.